This PDF is the best place to start in order to obtain an overview of the procedures for the evaluation of full-time, non-tenure track faculty for appointment, reappointment, and promotion. Below are the contents of this PDF.
FAQs: NTT Reappointments and Promotions
1. What University policies govern reappointments and promotions for non-tenure track faculty?
There are two policy documents (together with related policies that appear in the University Policy Library) that chiefly set forth the guidelines for reappointment and promotion considerations:
The policy titled “Appointments, Reappointments and/or Promotions of Non-Tenure Track Faculty”, commonly referred to as the “Short Form” policy,
The “Academic Promotion Instructions for Non-Tenure Track Faculty” that are distributed annually from the Executive Vice President’s Office. There are two versions of this policy — one for Library faculty and one for all other NTT faculty.
2. I’m up for reappointment, what policy applies?
The Short Form policy applies for ALL NTT reappointments. It also is used for promotion considerations to the rank of “Assistant Professor”.
3. What is a “rank”?
The University uses many titles to identify faculty appointments. Each title is at a certain rank. There are five NTT ranks. They are:
4. How do I know the rank associated with my title?
Here is a list of titles under each rank:
Rank of Distinguished Professor:
Distinguished Clinical Professor
Distinguished Clinical Professor Law
Distinguished Professor of Professional Practice
Distinguished Research Professor
Distinguished Teaching Professor
Lecturer (Professor II)
Research Professor II
Rank of Professor:
Clinical Professor Law I
Lecturer (Professor I)
Librarian of Practice I
Professor of Professional Practice
Research Professor I
Research Professor I [T-code]
Rank of Associate Professor:
Associate Professor (Non Tenure Track)
Associate Professor of Professional Practice
Associate Research Professor
Associate Teaching Professor
Clinical Associate Professor
Clinical Associate Professor Law
Lecturer (Associate Professor)
Librarian of Practice II
Rank of Assistant Professor:
Adjunct Assistant Extension Specialist
Adjunct Assistant Professor
Adjunct County Agent III
Assistant Professor (Non Tenure Track)
Assistant Professor of Professional Practice
Assistant Research Professor
Assistant Teaching Professor
Clinical Assistant Professor
Clinical Assistant Professor Law
Lecturer (Assistant Professor)
Librarian of Practice III
Rank of Instructor:
Clinical Instructor Law
County Agent IV
Instructor of Professional Practice
Librarian of Practice IV
5. Do reappointments and promotions come with a salary increase?
Reappointment to the same position does not carry a salary increase. There is currently a 10% promotional increase for all promotions.
6. Will I automatically be considered for reappointment?
Yes. Faculty who are in NTT (non “Lecturer”) titles have renewable appointments. Evaluations are required to take place in enough time to comply with the University’s notice requirements.
7. How will I know when I will be considered for reappointment?
Information related to the timing of a reappointment consideration should be referenced in your appointment letter and you should be given a reasonable amount of time to prepare materials to be considered for the reappointment evaluation.
8. What materials may I submit for consideration of reappointment?
The following materials are to be considered in a review under the Short Form policy:
a) The candidate’s current appointment letter;
b) The applicable criteria (must be listed on the unit/department’s website);
c) The candidate’s c.v.;
d) The candidate’s personal statement, together with any documents he/she wishes to be considered;
e) Evaluations received by the NTT faculty member during the current term of appointment, if any; and,
f) Any other documentation that may be required by the department/unit.
9. How often will I be evaluated for reappointment during my contract?
During the term of a one or two year appointment, NTT faculty are evaluated prior to the required notice period. See FAQ #7 above.
During the term of a three, four or five year appointment, NTT faculty are evaluated twice. The first of these evaluations may simply be a meeting between the department chair/committee. The final evaluation for reappointment during the course of the appointment must be in accordance with the Short Form policy.
10. Who will evaluate my record in making a determination with regard to reappointment?
NTT faculty are evaluated for reappointment beginning at the most local level, i.e., the department (which will include the principal investigator if the NTT appointment is a grant-funded one). A small standing departmental or unit committee may act in place of the entire department or unit.
The department chair or director is the next level of review, followed by the dean. At each level, the responsible evaluator completes the evaluation form, appending it to the materials and forwarding to the next level of review.
11. What happens during the course of an evaluation for reappointment?
After submission of materials by the candidate a departmental committee will meet to review those materials and provide a written assessment of the candidate’s contributions by applying appropriate criteria. The department then completes the evaluation form (the “Short Form”). The reappointment “packet” now includes the departmental narrative related to the review and then evaluated by the Chair or Director.
12. Who makes the final decision on NTT reappointments or promotions?
The Dean is the final decision maker for all NTT reappointments.
Final decisions on NTT promotions to the rank of Assistant Professor rests with the Chancellor. Promotions to the rank of Associate Professor are governed by the Academic Promotions Instructions, a policy separate and distinct from the “Short Form” policy.
13. Will I be provided a copy of my evaluation?
Yes. Faculty members are to be provided with a copy of the evaluation after conclusion of the process. If your evaluation has concluded and you haven’t received a copy of your evaluation, request one from the Chair and/or Dean.
14. What should I do if my reappointment review was negative?
If you believe there were procedural or factual errors and/or wish to discuss the evaluation or anything else related to your appointment, we encourage you to contact the Union office. We also encourage you to discuss the evaluation with your Chair and/or senior colleagues.
15. I am soon to be considered for promotion. What will govern that process?
For Library faculty, the Academic Promotion Instructions for NTT (PIN) University Library Faculty set for the procedures for promotion. (FAQ coming soon)
For all other NTT faculty, the Academic Promotion Instructions for NTT (PIN) Faculty govern the process for promotion.
Click here for the FAQs for all other NTT Faculty (Non-Library)
These policies are promulgated annually from the Office of the Executive Vice President.